Hiring a Speaker with Chartwell

EXCLUSIVE SPEAKER
Keyu Jin

About Chartwell

Chartwell Speakers is the speaker agency that digs a little deeper, connecting you with specialists from relevant industries to discuss important issues and provide inspiration as well as motivation.

Where others do recognisable, we do relevant. Where others provide entertainment, we provoke discussion. We aim to make audiences feel empowered and inspired. And we believe the organisations who use our services are richer for it.

We will work with you to understand the aims and objectives for your event, and ensure that we suggest speakers that are aligned to your needs.

Chartwell Speakers is dedicated to providing you with the best-suited speaker for your event. We are proud to help you deliver the best event for your organisation with world-class speakers to all audiences. Below is an outline of the booking process.

MONTHS BEFORE THE EVENT

Helping you find the right speaker

The client presents Chartwell Speakers’ team of knowledgeable agents with an enquiry for a speaker, including details on the event, location, the topic and budget. A dedicated agent will recommend a range of appropriate speakers from our global range of experts. Each suggestion comes with a biography, videos, photograph, fees and expenses.

WEEKS BEFORE THE EVENT

Drawing up all the legal documents.

Once you feel happy with an individual optimum speaker or shortlist; one of our expert agents will confirm the availability of the chosen speakers. You may then confirm which speaker you would like at your event.

Our contracts team will take care of drawing up a contract for the engagement and share this with you. This contract will include travel conditions, fees, and speaker conditions. An invoice for speaking fee is issued once the contract has been signed.

WEEKS BEFORE THE EVENT

Sorting all the Logistic out

Our contracts team will ensure that all speaker logistics are covered, from home city and event city transfers, flights and accommodation to dietary requirements and speech delivery requirements. The Operations team is happy to accommodate preferred airlines, hotel choices and intricate details to guarantee a professional and exemplary service. For virtual events, we uphold the same level of care and attention and will work closely with you and the speaker to ensure that everything runs smoothly.

WEEKS BEFORE THE EVENT

Sharing your vision with your chosen speaker

The weeks before the event, our operations team will arrange a briefing for the speaker and the event organiser to speak directly on the finer details of the event. This will ensure that your chosen speaker has a thorough understanding of your background, audience and what you are hoping to achieve.

THE DAY BEFORE

The final touches to your event

The operations team will be on hand in the days leading up to your event and will be ready to support you with any closing details.

A few days after the event takes place, we will get in touch with you. This will be to gather any feedback and to reconcile any outstanding expenses.

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